Implementation

We deploy http://EVA.ai software and support its implementation through a combination of consulting and customisations to help drive the maximum impact in your organisation. We strive to  provide this implementation support directly to ensure rapid deployment and minimize your costs.

The implementation of EVA software is highly customisable, especially, before a client go-live. We go through a robust and step-by-step comprehensive setup process.

Gathering Business Requirements & Project Preparation: 

Requirements gathering step is delivered as a series of workshops, document exchanges, meetings and 1:1 interviews. Detailed breakdown of activities to be reviewed. 

Summary of activities:

• Define Business Operations (CAR Framework):  insights, details of requirements, details of processes, user stories and interactions

• Planning technical integrations, understanding the complexities of existing schemas

• Preparing and agreeing the project plan, prioritising the work and assigning to relevant parties

• Agreeing to proceed

http://EVA.ai will use all available documents and resources to avoid duplicating work. 

Timeline will extend should additional business analysis effort be required.

1. DEFINE BUSINESS OPS: CAR FRAMEWORK

• Understand key objectives & pain points

• Understand pipelines sourcing/search/matching criteria

• Understand brands, EVP, Tone of voice, Personas

• Clarify Candidate and Recruiter Journeys & Experience

• Define Application process

• Workflows stages: sourcing to hiring (funnels & status)

• Map user actions, gaps, automation opportunities

• Defining Data access for user roles and groups

• Defining Skills Taxonomy, Tags framework

• Defining User Roles, Groups, Rights and Permissions

2. CUSTOMISE SOFTWARE PANELS

• Branding and CSS

• Candidate Portal

• Agent Portal

  • Profiles and Information

  • CRUD Tables

  • Modals and Full Screens 

  • Entities orders and highlights

• Email template design

• Analytics Dashboard - Charts, Values and General

• Reports - Personal, global and user role-type based

3. CONNECT THIRD PARTY SYSTEMS

• Career Website & Job Openings webpage

• Internal Database Sourcing

  • Employees (Internal Candidates Career Mobility)

  • External Candidates 

• Systems ERP / HRMS / HCM...

• External Sourcing

  • Job board Configuration

  • Social Media Configuration

• Communications

  • eMail and Calendar synchronization

  • VOIP, SMS

  • Messengers and Social Media

4. CONFIGURE TO CLIENTS REQUIREMENTS

• States and Pipeline Stages 

• Email templates , HTML design & content implementation 

• Chatbot Tone of Voice

• Candidate and Recruiter Journey Experience

• User Communication and Notifications

• Smart list & Clustering / Long-list and Short-list (Vetting)

• Data mapping and Data Export

• Custom Fields

• Geographical deployments and Mobility

• Tasks Allocation Flows

• Funnel, Status tracking, Tasks and Next Steps

• Settings: Personal, global & user role-type based settings

• AI Algorithm (ML training and prediction testing - D&I)

Sample Project Tracking Document