Project Manager (PMO)

You can opt to use a dedicated Project Manager that will attend meetings of your Steering Committee to report on progress and answer any questions raised by your stakeholders. Stakeholders shall be selected based on their individual knowledge and skills that they bring to your organisation. 

One member of your organisation – not a representative of the organisation who “owns” the project – should be elected Chair of your Committee, to ensure that meetings run smoothly and achieve their objectives. The committee should plan meetings to coincide with milestones achieved in the project. 

Before the meeting, the Project Manager should circulate papers for the meeting to all Committee members. Following the meeting, and no later than one week, a copy of the minutes of the meeting should be circulated to all members. The minutes should include a list of the actions agreed at the meeting, clearly labelled with the name of the individual responsible for each action and the expected timeline for implementation.